Please note that each applicant aged 18 years and over MUST fully complete a separate application form. It is in your interests to complete this form clearly and accurately to avoid unnecessary delays in processing. Please be advised that all details will be checked and verified.
Important Information Regarding your Application
We no longer charge Application Administration Fees.
YOUR HOLDING DEPOSIT EXPLAINED
Thank you for applying to rent a property from one of our Landlords. Before your application can be fully considered, you will need to pay to us a holding deposit equivalent to one weeks’ rent for the property you are interested in. This page explains what happens to that holding deposit and the circumstances in which the deposit will / will not be refunded. It is important that you know your legal rights and accordingly you should feel free to seek independent legal advice before signing this or indeed any other document which we might put before you.
Once we have your holding deposit, current legislation stipulates that the necessary paperwork should be completed within 15 days.
If at any time during this period you decide not to proceed with the tenancy, then your holding deposit will be retained by our firm. By the same token, if during that period you unreasonably delay in responding to any reasonable request made by our firm, and if it turns out that you have provided us with false or misleading information as part of your tenancy application or if you fail any of the checks which the Landlord is required to undertake under the Immigration Act 2014, then again your holding deposit will not be returned. It will be retained by this firm and your Landlord.
However, if the Landlord decides not to offer you a tenancy for reasons unconnected with the above then your deposit will be refunded. Should you be offered and you accept a tenancy with our Landlord, then your holding deposit will be credited to the first months’ rent due under that tenancy.
Where, for whatever reason, your holding deposit is neither refunded nor credited against any rental liability, you will be provided with reasons for your holding deposit not being repaid.
You will not be asked to pay any fees or charges in connection with your application for a tenancy. However, if your application is successful under our standard assured shorthold tenancy agreement, you will be required to pay certain fees for any breach of that tenancy agreement in line with the Tenant Fees Act 2019. In consideration of us processing your tenant application, you agree to pay those fees to us on request.
Your credit check will arrive in an email/online format from an our approved external company. You are required to provide financial, employer, and landlord/agent references as we can only agree to a tenancy on behalf of the landlord, subject to satisfactory replies from those referees.
On your own, or joint applications must earn, at least 35 times the monthly rent of the property. For example, if the rent is £500pcm, you need to be earning 35 x £500 = £17,500 per year.
County Court Judgments (CCJs)
If you have any CCJs, bankruptcy or insolvency arrangements registered against you within the past 6 years, you will fail the credit check. Please speak to a Hamlet Homes consultant for your options.
Some landlords will be unable to accept you as a tenant. Others may do so; however you will need a guarantor. The Landlord may not accept any rental payments directly from the Council – in those cases, the Council must pay you, and you must pay the Landlord.
A guarantor may be required if you are unable to provide satisfactory references due to the above points. Some landlords are unable to accept a guarantor in the receipt of failed references. Please ask a member of staff regarding the property you are making an application for if you are concerned about ability to pass a credit check.
A guarantor is a person who guarantees the rent and other obligations of the tenant as stated in the tenancy agreement and who will pay the landlord should the tenant default. Guarantor should be over 21 and in full time employment, earning at least 35 times the proposed monthly rent. They too will need to complete an application form and will be referenced and credit checked in the same way. There is an additional fee for this process.
Provision of Tenancy Agreement and Other Documents by Hamlet Homes
Once we have received successful references back, we will email across the invoice for the outstanding amount, a sample tenancy agreement and the tenancy guide and info across to you. Only when we have received full payment of the invoice can we book a move in date and draw up your documents.
Please note that we will require the following documents in order for you to sign a tenancy with us and will ask for them at your move in appointment:
1) Passport – You can see other documents which we may also be able to accept here: https://www.gov.uk/government/publications/right-to-rent-document-checks-a-user-guide
2) Proof of Address
3) Proof of National Insurance Number
4) Payslips for the last 3 months
5) Bank statements for the last 3 months
If you are worried about your ability to provide any of the above documents, please contact us to discuss your options. Your check in appointment will take place at our offices in Warrington.
The above points under the section ‘Important Information Regarding Your Application’ may vary depending on the property for which you are applying. The landlord for the property will have the final decision in which of the above points they consider and accept. Please check with Hamlet Homes if you have any questions regarding the above.